Procurement Administrative Assistant
Tamarac, Florida•Full-time
About the Job
Procurement Administrative Assistant
Tamarac, Florida • Full-Time
Tamarac, Florida • Full-Time
About the Role
We are looking for a reliable and organized Administrative Assistant to support our Procurement Team and assist with the day-to-day operations of our procurement department. This role includes administrative work, shipment tracking, vendor communication, and inventory support within the Vape, Delta, and Smoke industry.
We are looking for a reliable and organized Administrative Assistant to support our Procurement Team and assist with the day-to-day operations of our procurement department. This role includes administrative work, shipment tracking, vendor communication, and inventory support within the Vape, Delta, and Smoke industry.
The ideal candidate is detail-oriented, communicates well, and can stay organized in a fast-paced environment.
Key Responsibilities:
Administrative Support:
- Handle emails and communications related to procurement, shipping, and inventory.
- Maintain organized records including invoices, purchase orders, and shipment information.
- Assist with data entry and general administrative tasks.
- Review information for accuracy and completeness.
Shipping Coordination:
- Coordinate with vendors and shipping partners to help ensure timely deliveries.
- Track shipments and follow up on delays or discrepancies when needed.
Procurement & Inventory Support:
- Monitor inventory levels and assist with restock orders.
- Communicate with suppliers regarding shortages or order issues.
- Assist with routine inventory checks and discrepancy research.
- Research products and vendors as needed.
Vendor Relations:
- Maintain communication with vendors through email, WhatsApp, and WeChat.
- Assist in resolving issues related to pricing, quality, and shipping timelines.
Qualifications:
- Previous administrative, procurement, inventory, or logistics experience preferred.
- Experience in the smoke or vape industry is a plus.
- Strong organizational and multitasking skills.
- Comfortable using Gmail, Google Sheets, Excel, and Word.
- Good written and verbal communication skills.
- Detail-oriented and dependable.
- Able to work independently and manage priorities in a fast-paced environment.
This is a great opportunity to join a growing team in the smoke and vape industry. We’re looking for someone who is proactive, organized, and ready to support daily operations.